Club Leads & Volunteers

Club lead responsibilities

• Confirm weekly attendance and communicate cancellations early.
• Ensure the session starts and finishes on time.
• Keep participant records and incident notes up to date.
• Coordinate volunteer roles before each session.

Volunteer responsibilities

• Arrive 15 minutes before start time unless advised otherwise.
• Support setup, welcoming, and close-down tasks.
• Escalate any safeguarding, safety, or access concern immediately.
• Follow process guides rather than ad hoc instructions.

Session checklist

1. Open and inspect space.
2. Set up equipment safely.
3. Welcome participants and newcomers.
4. Run session according to club format.
5. Tidy, lock equipment, and report any issues.

Communication standards

• Use centre email for official updates.
• Keep messages brief with clear action owners.
• Record incidents or no-shows on the same day.

Last reviewed

March 2026