Running Bingo Nights

Purpose

Deliver a friendly, well-run bingo night that is safe, compliant, and enjoyable for attendees.

Required materials

• Bingo books and spare sheets
• Pens or dabbers
• Float and cash tin
• Microphone and sound check completed
• Prize list and display table
• Attendance sheet

Setup (60 minutes before doors)

1. Open hall, switch on lights, heating, and main sound system.
2. Set up registration desk, card sales area, and tea station.
3. Confirm float amount with Treasurer guidance and log opening cash.
4. Prepare caller station with microphone and numbered ball check.
5. Brief volunteers on doors, sales, floor support, and cleanup roles.

During event

1. Open doors 30 minutes before first call.
2. Record card sales and maintain visible queue support.
3. Announce each round clearly and repeat winning-number checks.
4. Log prizes distributed and any incidents in the event log.

Close-down

1. Count cash with two volunteers present.
2. Complete end-of-night reconciliation sheet and store securely.
3. Tidy hall, stack chairs, and reset tables for next bookings.
4. Lock up shared equipment and switch off lights and audio.

Troubleshooting and escalation

• Technical issue with audio: switch to backup microphone and notify Facilities Lead.
• Dispute over winning line/full house: pause game and ask Club Liaison for ruling support.
• Safeguarding concern: follow safeguarding protocol and inform Chair immediately.

Last reviewed

March 2026